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Major Deadlines
| Date | Deadline |
|---|---|
| July 1, 2015 | First day for proposals to be submitted to the Commission. |
| October 31, 2015 |
|
| August 22, 2016 | Last day for Commission to submit proposed Charter amendments to the City Clerk. |
| August 25, 2016 | Last day for City Clerk to submit exact wording of ballot questions to the Chief Election Officer (Section 11-119, Hawaii Revised Statutes). |
| September 24, 2016 | Last day to publish a brief digest of the proposed Charter amendments or revised Charter in a daily newspaper of general circulation, along with notice that copies of the amendments or revised charter are available at the office of the City Clerk (Article XV, Section 15-105 (4), Revised Charter of Honolulu). |
| November 8, 2016 | General Election. |
General Work Plan
The General Work Plan divides the 2015-2016 timeline into major work phases. It establishes the focus of the Charter Commission for a specific time period. It does not preclude working on matters that may be in another work phase.
| Time Period | Phase |
|---|---|
| March-June 2015 | Preparation |
| July–October 2015 | Solicitations and Informational Briefings |
| November 2015 | Initial Review |
| December 2015 | Analysis |
| January-May 2016 | Public Hearings |
| May-July 2016 | Final Review. |
| July-August 2016 | Preparation and Adoption of Ballot Questions |
| August-October 2016 | Public Education |
| November 2016 | Election |
| December 2016 | Wrap-up |
Work Schedule
This Work Schedule provides details on the Charter Commission’s timeline for completion of the exact wording for the Charter amendment questions to be placed on the 2016 General Election ballot. Except for the major deadlines (bold), the work schedule may be revised.
PREPARATION PHASE
| Date | Event |
|---|---|
| March 6, 2015 |
First meeting of the Charter Commission (Commission): • Authority and history of the Commission; • Overview of responsibilities; • General review of prior Commissions’ activities. |
| March 18, 2015 |
Second meeting of the Commission (Process): • Adoption of Rules. • Adoption of Proposal Form. • Creation of a Permitted Interaction Group on Public Outreach • Creation of a Permitted Interaction Group to Hire Executive Administrator. |
| April 15, 2015 |
Third meeting of the Commission. (Leadership) • Selection of Chair and Vice Chair. |
| June 1, 2015 | Hiring of the Executive Administrator (EA). |
| June 2015 | Office set-up (equipment installation, furniture, etc.) and other preparatory work. |
| June 15-30, 2015 | Develop new website. |
| June 24-July 5, 2015 | Initiation of an island-wide publicity drive regarding the Commission. |
SOLICITATION AND INFORMATIONAL BRIEFING PHASE
| Date | Event |
|---|---|
| July 1, 2015 | Launch of the new website. |
| Deadline: July 1, 2015 | First day that proposals can be submitted (proposal forms available online). |
| July 2015 | Hiring of Researcher. |
| August 2015 | Hiring of Secretary. |
| July-August 2015 | Informational briefings by the Council Chair and agencies. |
| July-August 2015 | Informational briefings by the Mayor and departments. |
| July-August 2015 | Informational briefings by the Mayor, the departments, and semi-autonomous agencies (continued). |
| July-October 2015 | Commission Meetings |
| Deadline: October 31, 2015 | Last day for proposals to be submitted to the Commission. |
INITIAL REVIEW PHASE
| Date | Event |
|---|---|
| November 2015 | Review of proposals submitted. |
ANALYSIS PHASE
| Date | Event |
|---|---|
| December 2015 |
Analysis of proposals (determination of major subject areas, breakdown of proposals into major subject areas, etc.) |
PUBLIC HEARING PHASE
| Date | Event |
|---|---|
| January-May 2016 | Public hearings. |
FINAL REVIEW PHASE
| Date | Event |
|---|---|
| May-July 2016 | Vetting process (tentative decision on proposals, including amendments, for further consideration). |
| May-June 2016 | Tentatively approved proposals referred to the Committee on Style. |
| May-June 2016 |
Committee on Style: • Examine and correct proposal language. • Draft in Ramseyer format. • Arrange the proposed amendments in the proper order in the Charter. • Report back to Commission. |
| May-June 2016 | Legal review of and agency responses to proposals reviewed by Style Committee and tentatively approved by Commission |
| June 2016 | Style Committee to report on the final and proper arrangement and order of the proposed amendments. |
| June 2016 (no later than June 30) | Final approval of all proposals to be placed on ballot. |
ADOPTION AND PREPARATION OF BALLOT QUESTIONS
| Date | Event |
|---|---|
| July-August 2016 | All final approved proposals referred to Submission and Information Committee to:
• Propose the form in which the proposed amendments are to be on the ballot. • Propose the method and manner of submitting the language of the proposed amendments. |
| August 2016 | Translate all ballot questions and associated informational materials into Chinese, Japanese, and Ilocano (completion date of August 20, 2016) |
| Deadline: August 22, 2016 | Last day for the Commission to submit proposed Charter amendments to the City Clerk. |
| July-August 2016 | Preparation of the public education program by the Submission and Information Committee. |
PUBLIC EDUCATION PHASE
| Date | Event |
|---|---|
| August-October 2016 | Public education program. |
| Deadline: August 25, 2016 | Last day for the City Clerk to submit exact wording of ballot questions to the Chief Election Officer (Section 11-119, Hawaii Revised Statutes). |
| Deadline: September 24, 2016 | Last day to publish a brief digest of the proposed Charter amendments or revised Charter in a daily newspaper of general circulation, along with notice that copies of the amendments or revised charter are available at the office of the City Clerk (Article XV, Section 15-105 (4), Revised Charter of Honolulu). |
ELECTION PHASE
| Date | Event |
|---|---|
| Deadline: November 8, 2016 | General Election |
WRAP-UP PHASE
| Date | Event |
|---|---|
| December 2016 | Preparation of the final report to be submitted to the Commission. |
| December 2016 | Final meeting of the Commission. |
| December 2016 | Organize all documents for the next Commission, Clerk’s office and Municipal Reference Center. Clean up of office space. |
| December 31, 2016 | Last day to vacate office. |